Providence Health & Services Administrative Assistant - Facilities in Tukwila, Washington

Description:

Providence is calling a Administrative Assistant - Facilities (Day Shift, 1.0 FTE) to Providence Senior and Community Services Divisional Services in Renton, Washington.

We are a community of caregivers delivering every day on our Mission to provide compassionate care that is accessible for all – especially those who are poor and vulnerable.

Schedule: Monday through Friday (8am to 5pm) - 1 hour lunch

In this position you will:

  • Assist Manager in planning daily meeting room schedules; preparation of meeting rooms, and assistance with video conferencing equipment.

  • Assist in administrative correspondence, including internal mail deliver, mail/package preparation for sending, delivery to offsite third party mail vendors.

  • Perform typing/word-processing duties including: meeting notes, memos, graphs, announcements, and other reports for Manager.

  • Assist Directors and other members of the leadership team with various facilities projects including construction improvement projects as needed.

  • Attend Administrative Staff meetings, Safety Committee Meetings, and others as needed, as well as, act as a facilitator when appropriate.

  • Monitors and maintains mail delivery system, equipment, supply purchases, and vendor contracts; Plans and organizes daily mail delivery procedures.

  • Assists facility staff in problem-solving computer applications, communications, and mail delivery procedures.

  • Coordinates ordering and purchasing of supplies, i.e., paper for copiers, office supplies, etc.

  • Front office coordinator responsibilities such answering phones, greeting clients/customers at the front desk

  • Maintain clean environment throughout the facility by working with vendors to ensure proper maintenance and upkeep

Qualifications:

Required qualifications for this position include:

  • High School diploma or General Equivalency Degree (GED)

  • Valid Washing State driver’s license and have access to daily use of an insured reliable vehicle or an alternate ability to travel to sites as required.

  • 2 years progressive facilities experience, preferably in an office setting

  • Ability to communicate in English effectively both verbally and in writing

  • Ability to use standard office equipment including personal computers, telephones, copiers and fax machines

Preferred qualifications for this position include:

  • Bachelor’s degree

  • Proficiency with MS Office products including Word, Excel and Outlook

About the department you will serve.

Providence Strategic and Management Services provides a variety of functional and system support services for all eight regions of Providence Health & Services from Alaska to California. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise.

We offer a full comprehensive range of benefits - see our website for details

http://www.providenceiscalling.jobs/rewards-benefits/

Our Mission

As people of Providence, we reveal God's love for all, especially the poor and vulnerable, through our compassionate service.

About Us

Providence Health & Services is the third largest not-for-profit health system in the United States. Providence employs more than 82,000 caregivers (employees) across a five-state area; AK, WA, MT, OR, and CA. Our facilities include 34 hospitals, 600 physician clinics, senior services, supportive housing and other health and educational services. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Washington-Tukwila

Req ID: 185254