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Providence Clinical Research Associate I in Santa Monica, California


Providence is calling a Clinical Research Associate I (1.0 FTE/Day shift) to Providence Saint John's Health Center in Santa Monica, CA.

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We are seeking a Clinical Research Associate I - maintaining diverse activities related to clinical trials at the John Wayne Cancer Institute. This includes, but is not limited to: patient screening, eligibility, registration, quality control of data compilation and submission, study evaluation, as well as direct patient follow-up by phone. Interacts closely with institutional investigators and industry sponsors. Collaborates with the Clinical Research Nurses throughout study completion. Must uphold the standards of confidentiality, attendance and punctuality. Performs all duties in a manner, which promotes team concept and reflects the Sisters of Providence mission and philosophy.

In this position you will:

  • Serve as department preliminary screener for potential trials.

  • Support & assist in all aspects of clinical data management, including creation, and collection of source documents, completion of case reports forms, and tracking/reporting of serious adverse events. Captures/ enters data into clinical trial database as necessary. Collects and maintains complete records and statistics on each research study patient. Consolidate clinical data and reports for physician investigators as needed.

  • Coordination of patients in follow up on treatment trials, patients on non treatment cancer control, and retrospective and repository trials (including screening, eligibility review, consenting, and ensuring completion of all protocol-required assessments).

  • Coordinates the collection of biospecimens for research projects and clinical trials conducted within Providence Health system. Arranges for review and submission of pathology materials and/or radiology materials as required per protocol.

  • Attend investigators meetings/ various study related training and meetings.

  • Provide current and accurate protocol resources to investigators and staff. Attend cancer/tumor conferences and provides information pertinent to current clinical trials as they relate to patient cases presented.

  • Serve as a resource liaison for investigators and other researchers involved in the day-to-day management of patients on clinical trials. Provides support to individual physician investigators to ensure separate compliance with treatment plans and follow-up studies, and assesses outcomes. Conducts follow-up for assessment of off-treatment patients.

  • Liaise with sponsors when applicable and coordinate study drug shipments and accountability. Set-up monitoring visits and addresses monitoring reports.

  • Assist with quality control audits to verify the accuracy, completeness, and confidentiality of research data. Reports and addresses findings as appropriate.

  • Assist in the establishment and maintenance of procedures and systems (i.e., computerized database) for research coordination and data management. Assist to improve research information systems.

  • Establishe and promotes positive working relationships within the department, throughout the hospital and between other institutions involved in clinical research.

  • Assure ongoing informed consent process and patient advocacy during the process according to guidelines per Federal Office for Protection of Human Subjects.

  • Assure ongoing compliance with all system, regulatory, federal regulations and department policies. Maintains controls to assure accuracy, completeness and confidentiality of research data.

  • Assure compliance with Medicare research funding rules and regulations by collaborating with pharmaceutical industry staff, private practice and health system billing staff. Assure appropriate billing and coding of patient services to correct research account.

  • Prepare reports and assist with statistical preparation and analysis as necessary for audits or other presentations.

  • Maintain confidentiality standards for all potential and enrolled patients; complies with federal HIPAA regulations.

  • Various competency based skills as supported by education and experience. (EKG, phlebotomy, vitals).


Required qualifications for this position include:

  • Bachelor's Degree or Equivalent

  • CPR Current BLS-HCP – Basic Life Support - for Healthcare Providers - American Heart Association (AHA) or American Red Cross (ARC) - CPR/AED for Professional Rescuer accepted on hire until card expiration date.

  • Thorough knowledge and understanding of GCP and ICH regulations, clinical trial monitoring, and regulatory compliance required.

  • 1 year Clinical research coordination, or 2 years of clinical research data entry or equivalent experience in Clinical Trials.

  • Proficiency in Microsoft Word, Internet, Excel, and e-mail are required.

  • Work well with others and possess excellent communication skills and problem solving abilities.

  • Highly organized and attentive to details.

  • Communicates well with patients, sponsors and staff on interpersonal and technical levels, both verbally and in writing; demonstrates high integrity and maintains confidentiality of all information.

  • Interact favorably with people by phone and in person, and work effectively as part of a team.

  • Perform detailed, accurate computer entry functions. Good data entry skills required.

  • Highly motivated and able to take initiative.

  • Able to manage multiple research projects within a fast paced environment; able to collect and manage large amount of data and maintain databases; communicates progress, challenges and results effectively.

  • Involved in on-going quality review of documents generated for completeness and accuracy.

  • Report to work as scheduled and displays professional attitude.

Preferred qualifications for this position include:

  • ACRP/SOCRA certification or other Clinical Research Certification.

  • 1 year Experience with Phase I-II trials.

  • Oncology experience.

  • Experience with Electronic Data Capture systems (InForm, Medidata Rave, etc.).

About the hospital you will serve:

Providence Saint John’s Health Center in Santa Monica, California, is part of Providence Health & Services, an integrated, not-for-profit network of hospitals, care centers, medical clinics, home health services, affiliated services and educational facilities in the western United States. Founded in 1942, Providence Saint John’s Health Center enjoys a reputation for clinical excellence across many disciplines. The 266-bed health center has a medical staff of more than 900 physicians, 1,800 employees and a host of volunteers who share a commitment to providing quality care for all.

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Research

Location: California-Santa Monica

Req ID: 343867