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Providence Health & Services Supply Chain Operations Supervisor in Portland, Oregon

Description:

Providence St. Joseph Health is calling a Supply Chain Operations Supervisor PSJH to our location in Portland, OR.

We are seeking a Supply Chain Operations Supervisor to be accountable for the implementation of the One SCM Operations and Logistics strategy at the local ministry under the direction of the Ministry/Site Supply Chain Manager. The Supervisor is specifically responsible for daily supervision of all supply chain operations and logistics functions to include receiving, distribution, picking, put-away, par management, point of use, inventory control and maintenance of all inventory and receiving related Materials Management systems and analytic information. They maintain the supply charge function and coordinates patient charges. The Supervisor develops and conducts employee annual performance reviews and participates in budget development under the direction of the Manager.

This position also is responsible for working with key operational stakeholders within their specific ministry as well as their supply chain peers within their specific Supply Chain Region to include participating in and partnering with others on OSCM Operations and Logistics operational improvement efforts and programs ensuring a compliant, effective, and streamlined operational OSCM experience at the local ministry/site for all caregivers they serve.

Under the direction of the Manager, the Supervisor, Supply Chain Operations administers daily Supply Chain operations and logistics functions at acute care ministries, medical group clinics, long term care facilities and warehouse operations for their respective ministry. The position is responsible for the management of all perpetual, periodic and par inventories and all supplies received, stored, and issued at Providence ministries within their respective ministry or site.

The incumbent performs all duties in a manner that promotes Providence Mission, Core Values, and philosophy. In all aspects, he/she serves as a role model for the Core Values and Mission of the organization.

KEY CHALLENGES

  • Maintaining the highest level of service while staying within the allotted budget.

  • Achieving production by goals through appropriate allocation of work to employees.

  • Maintaining high standards of productivity with limited resources.

  • Developing and implementing standardized region and system wide supply chain programs and initiatives.

In this position you will have the following responsibilities:

  • Provide day-to-day supervision of department staff which includes scheduling work, monitoring performance to ensure compliance with guidelines, policies, and procedures, providing feedback on performance, and writing and conducting performance reviews. Acts on behalf of Manager in their absence as directed.

  • Develop distribution procedures, job standards, and evaluation criteria in coordination with the Ministry/Site Managers.

  • Manage and directs all official supply chain perpetual inventories by analyzing product usage and adjusting inventory levels as appropriate to optimize inventory levels at the ministry/site.

  • Monitor and maintains the distribution budget. Transfers expenses from Materials Management to other hospital departments as appropriate.

  • Monitor all additions, deletions, and changes to patient charges and keeps charges current and accurate. Works closely with departments to ensure product charges are made with the clinical information system (EPIC).

  • Take action to standardize the usage of medical products. Assists in overseeing all patient supply product evaluations and changes that affect perpetual inventories or pars. Assists as necessary with product recalls and/or returns.

  • Develop, maintain and monitor distribution systems in coordination with the specific departments involved.

  • Maintain the Lawson Inventory related databases on department computer system and ensures information is current and accurate.

  • Maintain and monitors Distribution statistics. Takes action and/or makes recommendations based upon analysis of information. Monitors Distribution labor hours reporting and makes adjustment to staffing as appropriate.

  • Monitor distribution labor hours reporting and makes adjustment to staffing as appropriate.

  • Conduct orientation and in-services education programs for staff. Coordinates all computer and procedure-based training for supply chain employees. Develops and expands training documentation and classes for the Lawson/RQC applications through online training, the IS Training department, and in department training sessions.

  • Monitor the Supply areas for neatness and cleanliness to ensure they meet the Joint Commission and OSHA standards and takes action as appropriate to ensure compliance.

  • Lead the ministry/site cycle count program to ensure all perpetual inventories are counted according to system procedures and policies. Directs all physical Inventories to ensure they are completed on time and in a cost effective manner. Ensures completion of all appropriate paperwork/reports associated with the completion of cycle and physical inventories.

  • Work with departments to ensure inventory needs are consistently met by benchmarking Lawson reports. Ensures PAR levels are maintained Lawson benchmark reports via analytic. Interfaces with other Inventory Control personnel within the Region to ensure all supply issues are coordinated appropriately.

  • Participate on project teams and committees as necessary. Participates in professional activities to keep abreast of changes and developments in the Supply Chain Management and Inventory profession.

Qualifications:

Required qualifications for this position include:

  • Associate's Degree in Healthcare, Business, Finance or Logistics/Supply Chain Management or equivalent educ/experience

  • 4 years Supply Chain Management or Finance experience with 1 year in a healthcare setting, including at least 1 year in a Supervisory level leadership role

  • Key experience highlights include; healthcare business operations and/or financial management experience in a healthcare setting; experience standardizing disparate processes; experience in process improvement methodology, change management, operational improvement

About the department you will serve.

Providence Strategic and Management Services provides a variety of functional and system support services for all eight regions of Providence Health & Services from Alaska to California. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise.

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit

https://www.providenceiscalling.jobs/rewards-benefits/

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Variable

Job Category: Non-Clinical Lead/Supervisor/Manager

Location: Oregon-Portland

Req ID: 300282

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