Job Information

Providence Administrative Assistant 3 - Emergency Services in Portland, Oregon


Providence is calling a Administrative Assistant 3 - Emergency Services (1.0 FTE, Day) to Providence Portland Medical Center in Portland, OR

Apply today! Applicants that meet qualifications will receive a text message with some additional questions from our Modern Hire system.

We are seeking a Administrative Assistant 3 - Emergency Services that will contribute to the operational effectiveness of the Assistant Administrator/PPMC, and Director of Mission Integration/Providence Portland Medical Center by providing secretarial and administrative support. Also supports other managers as needed.

In this position you will have the following responsibilities:

  • Know the responsibilities of the Assistant Administrator/PPMC, and Director of Mission Integration/Providence Portland Medical Center in order to coordinate the efficient operation of major projects, clinical program business development and Mission Integration activities. Keeps informed of medical center and regional activities and services, personnel policies and other policies and procedures to assure appropriate application in division activities

  • Answer in-person or telephone inquiries:

  • Direct individuals to other departments or persons

  • Take messages

  • Provide assistance such as providing copies, etc.

  • Schedule and coordinates appointments for the Assistant Administrator/PPMC, and Director of Mission Integration/Providence Portland Medical Center

  • Greet patients and families who present with complaints and contact quality management

  • Assist Administrators in managing their calendars, including the preparation for meetings with staff, management, committees, and consultants:

  • Detail calendar review and updating on a daily basis

  • Scheduling meetings

  • Developing meeting notices and materials for meetings

  • Arranging for meals, refreshments, and audiovisual equipment

  • Create overhead presentations as required

  • Receive, prioritizes and directs mail

  • Assist with correspondence:

  • Typing/word processing and proofreading in a timely manner of letters, memos, minutes of meetings, reports, meeting notices, charts, etc.

  • Competent use of appropriate computer programs and various other office machines including: dictaphone, typewriter, word processor, calculator, facsimile and photocopying machines

  • Independently composes correspondence as appropriate

  • Gather information and prepares special reports as necessary

  • Work collaboratively with other Administrative Secretaries to assure effective communication with all constituents and to coordinate the workloads in the Administrative offices

  • Coordinate and implements the following:

  • Employee Luncheons and Breakfasts for the Administrators (3x month)

  • Request for tubal ligations

  • Flower for employees and foundation members who are hospitalized

  • Anniversary card from administration to employees completing their first year

  • Management forum agenda and minutes

  • Process and monitor invoices, purchase orders, voucher requests, time cards, social accountability reports and related forms

  • Safety coordinator for the department of administration


Required qualifications for this position includes:

  • Five (5) years of work experience in the hospital or general business setting, including 2 years spent in a position such as executive/administrative secretary

  • Public relations or customer service based experience

  • Experience in data entry

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Compliance

Location: Oregon-Portland

Req ID: 350723