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Providence Health & Services Unit Secretary - Emergency Services in Olympia, Washington


Providence is calling a Unit Secretary (0.9 FTE, Nights) to work in Emergency Services at Providence St. Peter Hospital in Olympia, Washington.

The unit secretary performs general clerical, receptionist, and secretarial duties in support of the patient care area.

In this position you will:

  • Greet and assist visitors arriving to the unit:

  • Welcome visitors with eye contact, smile and friendly greeting.

  • Respond to and assist with patient, staff and visitor questions.

  • Acknowledge questions or concerns and meet immediate needs or finds someone who can help.

  • Perform clerical duties:

  • Demonstrate proficiency in the use of the EHR to manage patient registration/admit/transfer/discharge.

  • Run reports and audits from the EHR as directed.

  • Schedule patient appointments and tests. Obtains insurance information as applicable. Demonstrate proficiency in the basic use of Microsoft Office products.

  • Answer the telephone and direct calls:

  • Speak with warmth and clarity.

  • Assist/provide information or appropriately transfer calls.

  • Arrange interpreter services as needed.

  • Assist with the ordering, tracking, maintenance and organization of unit equipment and supplies:

  • Order office and other supplies as directed.

  • Enter requests for maintenance of equipment.

  • Maintain inventories and orderliness of forms, brochures, and other print materials. Order as appropriate.

  • Maintain patient and department records:

  • Correct procedures are followed for the management of the patient paper chart/records.

  • Filing and storage of department records is orderly and timely.


Required qualification for this position include:

  • H.S. Diploma or GED

Preferred qualification for this position include:

  • 1 year of clerical experience in the medical field

About the hospital you will serve.

Providence St. Peter Hospital is a 390-bed, not-for-profit regional teaching hospital. Located in Olympia, WA, St. Peter offers comprehensive rehabilitation, medical, surgical and behavioral health services. We have been ranked as one of the top 100 hospitals and as one of 10 premier healthcare employers in the nation and have recently achieved the coveted Magnet®" recognition from the American Nurses Credentialing Center®. Our hospital rests on a 173-acre campus, much of which includes natural forest and preserved wetlands that maintain a healing environment for patients and staff.

For information on our comprehensive range of benefits, visit:

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Night

Job Category: Administrative (Clinical)

Location: Washington-Olympia

Req ID: 292153