Providence Health & Services Executive Assistant - Foundation in Everett, Washington


The Providence Foundation is calling an Executive Assistant (1.0 FTE, Days) to Providence Regional Medical Center in Everett, WA.

The Executive Assistant provides executive support

to the Chief Development Officer of the Foundation. This position plays a

critical role in functioning of the Foundation Office. The EA is responsible for many of the

business functions of the office including accounts payable,

banking/reconciliation, audit preparation, grant notifications, tracking and

distributions, coordination with System accounting and the Foundation’s

investment manager and filing annual legal documents and licensing. In

addition, the EA provides support for the Board of Directors including

scheduling meetings, taking minutes, and sending notifications through

Director’s Desk. The position provides office support for the Foundation team

and staffs the front desk.

In this position you will:

  • Have responsibility for all Foundation accounts payable, annual audit preparation and internal fundtransfers between Foundation and System Finance

  • Coordinate monthly statement reconciliation with the bank, Foundation investment advisors,operations and Foundation accountant

  • Have proficiencyin Raiser’s Edge database system including entering data and answeringinquiries

  • Provide support as the assistant to the Foundation Board of Directors.

  • Perform administrativeaccountabilities and support

  • Maintain confidentiality of records donor records or medical center information


Required qualifications for this position include:

  • High School Diploma, GED or equivalent

  • Minimum of fiveyears’ experience as an administrative professional demonstrating initiative,analytical ability, excellent written and verbal skills and the ability to workin fast-paced environment.

  • Minimumof five years’ experience working in a front-facing customer service role.

  • Expertknowledge of office practices, procedures and protocols

  • Administrative support functions

  • Banking - checking account reconciliation

  • Board administration

Preferred qualifications for this position include:

  • Bachelor’s Degree

  • Raiser's Edge Database

  • Healthcare, Healthcare Philanthropy

  • Bookkeeping

  • Fund accounting

  • Director's Desk

  • Sage, Word, Excel, Outlook

  • Scheduling

  • Fundraising & Development

  • Excellent verbal/written communication

About the Providence Foundation

The Providence General Foundation was established in 1994 to help support the mission and work of Providence Regional Medical Center Everett. The Foundation raises funds on behalf of Providence Regional to help ensure that all individuals in the Northern Puget Sound Region have access to the most compassionate and advanced health care available, regardless of their ability to pay. This work is only possible through the support of employees, physicians, community leaders, volunteers, and generous donors—who give so freely of their time, treasure, and talent to help further the mission of Providence in our region.

We offer a full comprehensive range of benefits - see our website for details

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Washington-Everett

Req ID: 193645