Providence Health & Services Administrative Services Manager - Mount St. Vincent in Seattle, Washington


Providence is calling an Administrative Services Manager (Day Shift, 1.0 FTE) to Providence Mount St. Vincent in Seattle, Washington. We are a community of caregivers delivering every day on our Mission to provide compassionate care that is accessible for all – especially those who are poor and vulnerable.

In this position you will:

  • Assist Administrator in planning daily schedule; schedule meetings and appointments, answers phones, takes messages, make travel arrangements and take lead on special projects.

  • Supervise communications staff members, volunteers and/or students. Conduct and lead regular staff meetings; conduct performance evaluations and disciplines if necessary. Interview and hire when necessary.

  • Serve as administrative liaison and in-house resource for entire ministry, emphasizing communication, correspondence, and house issues.

  • Perform typing/word-processing duties including: meeting minutes, memos, graphs, spreadsheets, and other reports.

  • Review invoices related to administrative services, including reconciling receipts, completing expense reports, troubleshooting, and authorizing payment.

  • Assist in oversight of Business Office functions and may fill in for regular staff member.


Required qualifications for this position include:

  • Bachelor’s degree

  • A valid Washing State driver’s license

  • Five years progressive administrative experience, preferably in a health or social service setting

  • Supervisory experience required

Preferred qualifications for this position include:

  • Proficiency with MS Office products including Word, Excel and Outlook preferred

About the ministry you will serve.

Providence Mount St. Vincent is a vibrant, elegant and innovative living care community for primarily older adults that celebrates life, living and individual capability. We are West Seattle's largest employer with nearly 500 employees representing more than 27 countries of origin. "The Mount" is home to more than 400 people who need some type of assistance with daily living or are in need of 24-hour care. Programs offered include assisted living apartments, skilled nursing in specially designed neighborhoods, short-stay sub-acute care, an adult day program and the Intergenerational Learning Center for child care of infants and preschool age children.

We offer a full comprehensive range of benefits - see our website for details

Our Mission

As people of Providence, we reveal God's love for all, especially the poor and vulnerable, through our compassionate service.

About Us

Providence Health & Services is the third largest not-for-profit health system in the United States. Providence employs more than 76,000 caregivers (employees) across a five-state area; AK, WA, MT, OR, and CA. Our facilities include 34 hospitals, 475 physician clinics, senior services, supportive housing and other health and educational services. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Supervisory / Management

Location: Washington-Seattle

Req ID: 135076