Providence Health & Services Administrative Assistant 1 - Part-time (0.6 FTE) in Milwaukie, Oregon


Providence ElderPlace is calling an Administrative Assistant 1 to Providence Milwaukie Healing Place in Milwaukie, Oregon. This is a part-time (0.6 FTE), benefited position. (Anticipated schedule is Tuesday, Wednesday, and Fridays, 8:00 a.m. - 5:00 p.m.)

In this position, you will:

  • Perform skilled receptionist and secretarial/clerical activities for Milwaukie Healing Place.

  • Triage all calls and inquiries to various departments, both intra-office and agency-wide.

  • Utilize various Software programs, including our Electronic Medical Record, EPIC, on a daily basis.

  • Extensively multi-task, while being interrupted on a frequent basis.

  • Managing financial accounts and balancing a till.

  • Perform all duties in a manner that promotes team concept with exceptional Communication

  • Skills, coordinating the Clinic side, the Housing side, the Residents and the Family members. This position integrates all facets of the organization.


Required qualifications for this position include:

  • High school graduate or equivalent

  • 1 year of secretarial experience

  • In compliance with company policy and state regulations, a Department of Human Services (DHS) criminal background check may be required for this position based upon the location of the position. Fingerprinting may be required also.

Preferred qualifications for this position include:

  • Proficient in Microsoft Office (Word/Excel/Outlook)

  • Office experience with a service-oriented non-profit

  • Experience working on busy multi-line phone system

  • Accounts payable and cash handling experience

  • Experience with EPIC

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

We offer a full comprehensive range of benefits - see our website for details

Our Mission

As people of Providence, we reveal God's love for all, especially the poor and vulnerable, through our compassionate service.

About Us

Providence Health & Services is the third largest not-for-profit health system in the United States. Providence employs more than 82,000 caregivers (employees) across a five-state area; AK, WA, MT, OR, and CA. Our facilities include 34 hospitals, 600 physician clinics, senior services, supportive housing and other health and educational services. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Part-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Oregon-Milwaukie

Req ID: 159209